AI-Powered Resource Matching: How Consulting Firms Cut Response Time from Days to Minutes

Finding the right person for a project is tricky. If you support an IT consulting firm, your resource matching process probably looks something like this:

You get a resource request or even just an email asking for available consultants. You read through it, trying to understand what role the client is looking for. A project manager? Product manager?

Slowly, you put together a list of requirements. Some are vague (What does “Agile experience” really mean?), and some you honestly have no clue about (tech people love their acronyms).

Next, you spend hours searching your company’s skill database. The system requires exact matches, forcing you to test variations of the same search (“Agile” doesn’t return many results, so you try “scrum” and “kanban” instead). Whenever you find someone, you dig through their previous projects, adding up years of experience.

By the end of your workday, you have a tidy list of possible candidates. Tomorrow, you’ll need to double-check their availability to see if they can actually take on the project. If not, you’ll need to start over. And then you’ll need to find their CVs somewhere in the depths of the company SharePoint and update each one.

You sigh. Tomorrow will be another long day. If only there were another way!

Thanks to today’s automation tools, there is. decídalo has developed an all-in-one resource matching tool that can complete hours of work in minutes. decídalo’s tools help you work faster at every step, from reviewing proposals to customizing CVs. Here’s how it works:

First, you paste the resource request into our system. Don’t worry about formatting or vague requirements – you can plug in entire emails if you want to.

Next, our AI tools will review the proposal and extract a list of requirements. It will tell you exactly what role the client needs and identify necessary skills, education requirements, and relevant project experience.

Once you know who to look for, you can search for suitable candidates with the click of a button. No more hours of guessing and checking! An AI-powered search reviews your consultants’ profiles to find the closest matches, even if skills don’t match the proposal word for word. Our search is smart enough to know that “scrum” is part of “Agile.”

Transparency matters, so we provide explanations for each selection. You can read the AI’s reasoning and see why each candidate fits.

decídalo also tracks availability, so you can see immediately who can take on a project. There’s no second tool or calendar to check. decídalo integrates skills and availability tracking, saving you even more effort. Manually updating CVs is painful. Even if your CVs are organized and up to date, you still need to check each one against the request. Tweaking skills and experience is tedious, and writing summaries takes a while.

decídalo lets you skip this thankless work. Once you’ve found the best candidate for a project, you can generate their custom CV. Our tools compare the consultant’s profile with the requested skills to create a new CV. It will include all their relevant experience, worded to match the client’s language.

The result? A professional, up-to-date CV tailored for each opportunity. All with a single click. The consulting industry is evolving rapidly, and the firms that adapt the fastest will gain a significant competitive edge. By leveraging AI to streamline resource matching, forward-thinking companies are fundamentally changing how they respond to opportunities.

This shift doesn’t just benefit your business; it also improves the consultant experience. With less time spent on administrative tasks, your team can focus on what they do best: delivering exceptional client work.

Ready to try it for yourself? decídalo is free to sign up for and test. You can also book a demo to learn more about our product and how it can save your team time, effort, and money.